[Music]
you're on all right I'd like to call
this Park and Recreation Advisory Board
meeting to order it's a special meeting
regarding Hadley complex and the
improvements to have the Park and Rec
Advisory Board have an action plan on
tonight I'd like to call that meeting to
order
June 11th 2020 at 6 p.m.
moving forward going to the
introductions of those that are here my
name is Robert Harrison chair Parkin Rex
advisory board would you like to go
through and individually go around we'll
start with board members first hi this
is Aaron Montgomery I represent district
5 Stan Engel district for making Shuler
district 6 and then also staff president
go ahead and introduce yourselves a
geladas recording secretary and office
manager Sonu Delgado Parks and
Recreation Director and Matthews the
landscape architect with parks and
recreations
ceci vasconcelos or the community
engagement
Toni Trevino in deputy director of parks
Robert Nunez Youth Services
administrator David Seville interim
public works director Rochelle Miller
Hernandez executive director of Las
Cruces defense port Sales Manager for
visit Las Cruces does that account for
everybody all right looks like moving on
to the next order of business is
conflict of interest are there any of
those presents and that in a conflict of
interest regarding the Hadley complex
improvement none moving forward moving
forward I need the agenda approved any
board member like to give me a motion in
a second mr. Chairman I move that we
approve the agenda
second motions been made and seconded
all those in favor aye aye motion passes
moving on to action items and right now
for a presentation I believe it might be
mr. treviño and staff go ahead and
introduce the Hadley project complex
improvements
thank you sir members of the board my
name is Tony Trevino I am the interim
deputy director of public works here
tonight we're here to present with staff
and our design mill team the heavy
complex which is part of our 2018 go
bond projects this project will go into
further detail but it consists of the
for baseball failed hard emag run gaya
and pause that design team we have
Rubicon go thread us mr. mr. Hawes and
please mr. Mike herd online who will
give the prison the presentation what
we're doing today is presenting from the
board for a pool to move forward with
design-build process with the scope our
planned improvements once we get
approval from the board we can move
forward and finalize the cost and then
continue the construction of the
projects so I will pass it on to the
design-build team Richard are you gonna
do the presentation or is Reuben I think
we're gonna let it ruin do the
presentation he's just off screen - to
our left here yes I'm here with the
Highland as well so I'm gonna go ahead
and start sharing my screen so that we
can present thank you sir
okay can everybody see that okay some
head nods would be fine okay okay like I
said my name is Ruben Contreras I'm
representing desert peak architects we
are the design team for the heavy
recreation complex go bond improvement
projects we are here with mark heading
and Mike heard from Highland enterprises
as well as a Richard Haass is joining me
as well so we're gonna go ahead and jump
right in here you can see that the go
bond was approved by voters on in August
of 2018 for the amount of four point
three six million dollars below you can
see the summary of the proposed
improvements that we are presenting the
first of which would be replacing the
existing light system on all fields with
new LED lighting we would also propose
to replace portions of the irrigation at
Ron gala t-ball field to include the
booster pump the backflow preventer and
associated electrical with that we are
also proposing to do some cosmetic
upgrades to the facilities at each ball
field some of those cosmetic
improvements include removing the
existing AC units doing ceiling repair
or replacement at three of the
facilities doing exterior finish
upgrades and doing toilet room accessory
upgrades and also doing upgrades to the
concession areas which include removable
of the existing casework and replacement
with the new stainless steel tables we'd
also be doing some interior painting as
well as required and these improvements
would be prioritized based on the public
input that we get from this meeting as
well as the budget this is just a
overall site plan showing the locations
of each ball field as they relate to
have the Avenue number wise you can see
is the mag ball field complex number two
here is Jim Hardy number three is the
Ron gaya tee ball fields number four is
the Paz ball fields so just a brief kind
of description of the condition of these
existing
facilities of each of the fields has
pretty dated and inefficient lighting
systems the existing restrooms on in
fair condition in most cases and the but
the existing toilet partitions and light
fixtures are outdated with the exception
of the wrong guy and restroom facility
the existing restrooms do not mean all
of the ABA requirements currently but we
feel that upgrading them to meet these
requirements would be cost prohibitive
with the current budget we are also
proposing to add baby changing stations
in some of the restrooms as well as
ceilings the concession facilities range
from fair to poor a lot of the case work
within these facilities and is in
disrepair at two locations the three
compartment sinks are just residential
and not commercial so we're also
proposing to replace those with the
proper sinks the light fixtures are all
dated as well and we are proposing to
replace those with LED fixtures the
facilities are currently being cooled by
evaporative coolers of which are causing
water damage to a lot of the finishes
and to the structure as well and like I
said we were also proposing to replace
some of the ceilings and repair them as
needed in the concessions areas and as
far as the exterior finishes go we would
like to kind of repair and replace the
existing stucco system and also provide
new metal paneling on the exteriors and
the rangaiah irrigation system is
outdated and malfunctioning in regards
to the booster pump and and the backflow
preventer so the first portion of the
scope that we are proposing is is the
lighting improvements for all ball
fields what we would be doing is
utilizing the existing poles with the
exception of two poles at mag ball field
to retrofit them with new LED lighting
systems which would provide 50
foot-candles within the infield 30 foot
candles within the outfield and they
also come equipped with a ball tracker
system which is optimal for visibility
of the balls without causing glare in
the players eyes
as you can see here the budgetary
estimates for each ball field and they
amount to approximately three million
seventy thousand dollars of the budget
so I'm gonna be going through each ball
field individually and talking about the
proposed improvements the first one is
the mag ball field sight and we're gonna
be talking about the restroom concession
facilities the original building was
constructed in 1973 on the exterior as I
had stated before we are proposing to
provide a new stucco system covering the
existing stucco system and a new
elastomeric finish we would also be
removing the existing wood panel siding
that's on the building currently and
replacing it with new our panel siding
we would also provide a new windows
within the crow's nest area on each side
of the building some other improvements
on the exterior would include as I
stated before removing the existing AC
units and also providing new AC units
through all units and removing some of
the unused concession openings and in
filling them with new stucco system and
also replacing some of the bug netting
at the existing concession openings
this is just the the floor plans kind of
describing those improvements we can
kind of walk through them it's mainly
within the restroom area we're proposing
to provide upgrades to the toilet
accessories also to include new toilet
partitions and urinal screens we provide
new mirrors and other toilet accessories
and we would also provide new through
wall AC units to cool these spaces these
spaces would also be upgraded in terms
of new LED lighting and in the women's
restroom here we are proposing to
one more lavatory to to the women's
restroom as far as the concession area
goes we would be removing the existing
casework and replacing it with new
stainless steel tables at refinishing
the existing grading for the concession
opening and replacing the existing bug
netting there as well
the exterior doors would all be painted
new so again the intention here is to
kind of provide a nice new finished look
to the existing building the second
story we would be just pretty much
leaving as is and utilizing it as a
storage area and providing a new metal
panel siding to enclose the space the
next ball field that we'll be going over
is the Jim Hardy Athletic Complex it's
located right adjacent to the mag ball
field complex in a new site recreation
center again we'll be talking about the
restaurant concession facilities the
original construction date for this
building was 1985 similar to the the
previous proposal we would be providing
new metal panel siding on the crow's
nest area with new windows within within
each wall of the crow's nest we'd also
be providing a new stucco system and
finished coat over the existing stucco
system we'd be providing new bug screens
within the concession openings as well
as kind of sprucing up the exterior
appearance of the existing gratings and
then we would also be painting the
exterior doors so the bathrooms areas as
you can see are struggling to meet ADA
requirements especially within the men's
restroom here some of the proposed
improvements would be to remove and
replace the existing toilet partitions
and provide new through wall a C units
we would also be providing new ceilings
with
all coded suspended gypsum board that
way they're easily cleaned and easily
maintained and we would also be
providing new baby changing stations
within the restrooms the existing
concession area is very similar to the
previous one we would be removing the
existing casework we'd be painting the
the floor as well we would be repairing
the existing ceiling and we would be
providing a new three compartment sink
in place of the existing residential
three compartments sink on the second
storey we would be similar to the
previous one enclosing it with metal
panel siding removing the existing
evaporative cooler unit which is
currently causing damage to the ceiling
within the concession area below we
would be infilling that opening as well
and as I said before we would be
removing the AC unit that serves the
existing official spaces involved on the
Ron guiity ball fields located at 1800 s
Hadley we would be removing the existing
backflow preventor and the existing
booster pump and replacing them with new
backflow preventers and booster pumps we
were told by facilities that the
existing booster pump is overheating and
malfunctioning the electrical service
that serves this booster pump is also in
disrepair so we would be replacing that
as well as far as the restroom facility
goes we feel that it's it currently
meets ABA standards and we would only be
providing new baby changing stations
within this facility this is pretty much
just a description of what I just said
we would be again replacing a booster
pump with the new five horsepower
booster pump as you can see we have
included budgetary estimates for these
items we would be replacing the
electrical rack and the electrical gear
that controls the booster pump and we
would also be replacing the back float
the final ball field that we would be
discussing is the paws ball field which
is located at 16 31 east had the avenue
the original construction date for this
facility was 1979 on the exterior
similar similar to the rest of the
facilities we have proposed to provide a
new stucco base coat and finish coat
over the existing system we would also
be infilling any unused concession
openings and we would be providing new
metal paneling over the crow's nest with
fixed windows as well this is these are
the floor plans for this facility
similar to all the rest of them we would
be providing new toilet partitions new
toilet accessories and new through wall
AC units for these spaces as well as new
baby changing stations we would also be
renovating the concession area in a
similar manner to the rest we would
remove and replace the existing casework
which is in disrepair with new stainless
steel tables we would paint the existing
floors and we would provide new LED
lighting within each each of these
spaces on the exterior we would also be
painting the existing doors to create a
all around new look on the exterior as
far as the second floor goes it would be
used primarily for storage and we would
be removing the existing AC unit and in
filling the opening on that space and
then we would also be surrounding the
second story with new metal paneling so
that concludes the proposed improvements
for each ball field we would now like to
open it up for discussion and to see
what your thoughts are on the proposed
improvements
do anything the board members have
questions thank you for the presentation
within the yes mr. treviño would you
like to say something else yes sir board
this is 20 Trevino for the record again
one thing I did want to mention that was
not in the presentation is we're also
gonna look at the dugouts and the
bleacher area based on budget
vegetarian numbers we will look at all
of the dugouts and everything in from
there and yes as Tony was saying these
are additional improvements as the
budget allows to remove the old dugout
roof panels and chain-link fences and
replace them and then also we would
provide new foul ball netting at mag and
paws and and Hardy ball fields we would
also as the budget allows replace shade
panels over spectator areas and also we
are proposing to provide a conditioned
space for the officials which also
includes changing stalls and new lockers
for them as well thank you mr.
Montgomery Thank You mr. chair I had a
question on the 88 compliance with the
Jim Hardy restroom facility what what is
it that is under the current or proposed
plan that is keeping it from being 88
compliance and then as a follow-up to
that is there is there any plan in place
for future construction that would allow
for it to become 88 complainant thank
you just to touch on their deficiencies
for ata requirements the space provided
within the accessible stall is not car
large enough to meet current standards
there is also
some non-compliance issues with the
space here by the doors as well this
wing wall would need to be moved well a
matter of a few inches to a foot to be
able to get the clearance required for a
BA behind that door thank you are there
any other questions don't see any hands
raised yeah when I was looking at the
presentation one of the things I was I
wanted to see is okay yes shade for the
bleachers the dugouts and also the foul
ball netting but one of the things that
kind of struck me as different is what
was the reasoning behind and closing all
the Crowsnest I think one of the main
the main reasons is that they're they're
currently open to to the weather and
we're getting some deterioration on the
ceilings that that floor of the open
area is is allowing to seep into the to
the ceilings below so this is a way to
weatherproof that that upper area and
also to be able to get to use that space
for additional storage at each field
sorry I'm sorry that this is Richard
Haass an architect with desert peak
architects all right my only
recommendation on that I know it's just
on the scaling but I would recommend
larger windows because I know different
tournament directors and things and and
officials are watching different games
at different times and those Crows Nest
and I know they are nice and open but
definitely the weather affecting the the
flooring and can also use that second
level
for many different things if it isn't
closed but just some nice larger windows
on all four corners be mine okay great
some nice larger windows on all four
corners corners if there is going to be
the steel siding on the top of the
crow's nest
okay does anyone else have any further
concerns or questions anyone like to
make a motion to go ahead and give this
as approval new children thank you so I
guess I appreciated that the answer to
the first question that I had but and
maybe this is a question more for staff
but is there is there a future
consideration on the books to be able to
look at how to make that restroom ad a
compliant mr. chair board members this
is sonia delgado director of Parks and
Recreation and currently we do not have
anything on the books to talk about
either expanding this particular
facility or adding anything to it
however that could be something that we
could consider moving forward for
example if we get the next go bond
things of that nature we can certainly
put it on the books
and they're talking about that but
currently we do not have it ready to go
and we do not have a funding source for
that but that doesn't mean it can't
change moving into the future Thank You
mr. chair and I guess I would certainly
like to see that as something that we
that we add to the books if it's a later
conversation then I understand all right
thank you for the answer
Sonia I thank you mr. chair I mean this
is an action item tonight there needs to
be approved
and I think definitely going through and
all the structural updating needs to be
done and then there's gonna be other
complexes that we're gonna be built so
it'll be wonderful you having upgrades
on this would anyone like to make a
motion to accept this improvement plan
as presented mr. chair this desert
Montgomery so moved or I move to accept
the plan as presented so we have a
motion can I have a second second this
is Megan second it's there's a motion to
approve this presentation has presented
for the Hadley Park complex improvements
any discussion all right take a vote all
those in favor mr. McGuire
I miss Julie I stand by
all right motion passes so good work
nice presentation look forward to using
those fields and seeing all the
wonderful upgrades on the aspect of the
upgrades and things so mr. treviño or
Contreras were what are we looking at
for timelines one starting and then two
once we do start to time of completion
mr. Harrison this is Tommy Torino we
came with public works with the board
approval happening today our step will
be to finalize negotiations and cost
with the design-build team the good
thing the benefit to having a
design-build team is we don't need to go
out to bid we have a contractor on
ready as part of the team so the next
step will be to go to city city get
their pool to move forward and hopefully
begin construction well late July or
August wonderful and then is there order
of importance E or which part gets which
first and going through at this time
with the current Kovac situation when if
baseball leagues do pick back up will
have to coordinate with this dead gone
when the Parks and Rec team to see who's
gonna be utilizing the fields and win so
we can coordinate all these improvements
with the region impact sounds good thank
you very much so we have that approved
and in the aspect of closing the meeting
I need someone to make a motion move to
adjourn second this is Mazar there any
other questions or comments before ok
all right so it's been motioned and
second into join meeting all those in
favor aye
mr. Montgomery hi miss Shirley hi Dan
yeah I think I mean I think Cassie's on
miss McClure I couldn't find her on the
participants all right
motion adjourned thank you very much
thank everybody thank you everybody
thank you